|
|
|
|
What are some important things to know about booking our services?
First of all, our goal is provide high quality service to help your business thrive even during turbulent times. When you contact us, we pledge to respond to you in a timely manner and offer you a fair quote that reflects the value that our services will bring to your organization. We aren't the lowest cost service provider. Neither are we the most expensive.
Secondly, we will spend about 15 to 20 minutes with you on the phone to help you pinpoint your needs so that we can offer you the best approach to achieve the results you desire. After we have spoken with you on the phone and asked a number of questions to determine your requirements, we will provide you with a quote via e-mail at no charge. This quote will include an estimate of what the service will cost and a link to the page on our web site that contains a description of the services or programmes in which you have expressed an interest.
If you require a customized outline of how the programme would unfold for your organization, we would be pleased to provide an event planning consultation for US$1000 with specific recommendations based on your needs. The reason for this is that once we give you a detailed plan there is nothing to stop you from delivering it internally or handing it off to another consulting firm. (To obtain the information required to do this, we will meet with you in person if your office is within commuting distance of the Greater Toronto area.)
Most of our clients already have a made a decision about the location of their event by the time they contact us. If you require assistance with location scouting, we will determine your requirements, scope out the market and present you with 3 locations that are available for your preferred dates. The retainer for location scouting is US$500. Toronto companies that require location visits before deciding whether or not to use our services will be charged a retainer of US$750 before any venues are disclosed or shown. If all you require is a consultation to help you plan your event and location scouting, the fee is $850. If you decide to move forward and use our services to facilitate your executive retreat or meeting, we will apply any amount paid for event planning consultations and location scouting as a credit on your final invoice.
Thirdly, we will deal with you fairly and in a timely manner and we expect the same level of professionalism from our clients and prospective clients. Please contact us when you have identified a budget and you are ready to move forward. Just as you can expect a timely response from us, we expect timely decisions from you about whether or not you intend to move forward and use our services. Under normal circumstances, for internal team building events, seminars and design projects, we would expect a decision within 5 business days of the time that we submit our quote to you. We realize that for large internal events or major external conferences this may not be possible. If it isn't, then please let us know what is ralistic
A Word About Alcohol
For safety reasons, we discourage the use of alcohol on our retreats. Wine can be served with dinner as long as there are to be no demanding physical activities in the evening. To avoid legal liability for your organization and ours, it is highly recommended that clients engage the services of a smart serve bartender if participants will be driving. Alcoholic beverages can also be consumed in moderation after completion of the day's activities. We reserve the right to refuse to allow group members who are intoxicated to participate in activities that require physical exertion and a high level of alertness.
There have been some high profile cases in the USA and Canada recently in which organizations have been held liable in alcohol related accidents and deaths after company functions. Even though a couple of these have been overturned on appeal, it's not worth the risk, the negative publicity or the time and money to fight a lawsuit.
|
|
|
|
|
What can we expect to pay?
That depends. We have sessions ranging from moderate simulations to exculsive, high end luxury itineraries. This is whey we do need to have an idea of your budget in order to prepare your quote.
Here are some rough guidelines of where our prices:
For Canadian & USA Clients:
Please Note: These figures do not include taxes, gratuities, accommodation, venue, AV, meals, refreshments, airfare or other transportation
Facilitation & Event Planning to Pull Your session Together
- 1 Day: From $210 per person (based on minimum group size of 20)
- 1 Day From $275 per peson (including Outdoor Recreation based on minimum group size of 20)
- 2 Days: From $275 per person (based on minimum group size of 20)
- 2 Days: From $375 per person (including Outdoor Recreation based on minimum group size of 20)
- Facilitated 3 Day Retreat: From $450 per person (based on minimum group size of 15)
- Facilitated 3 Day Retreat: From $580 per person (including Outdoor Recreation based on minimum group size of 15)
Specialized activities like dog sledding or ziplines will be higher.
Please note that our rates will be 20% higher if planning your session involves working with a committee of more than 3 people
Event Planning
Depending on group size and the size of your budget, our rates will be roughly:
- 10% of your budget ($5000 minimum)
For event planning that involves working with a committee of more than 3 people, our rates will be:
- 15% of your budget ($6000 minimum)
For Other Countries: Please contact us to request quote if you are in a position to make a decision and select a service provider within 5 to 10 business days of receiving our quote.
High end luxury itineraries will always be customized. These itineraries typically include meals. Here are some examples of pricing:
- Gourmet Cooking Escapades in or near Toronto $550 - $600 per person plus GST and gratuities (includes round trip transportation by limo.)
- Luxury dog sledding getaway including round trip transportation by helicopter $1481 - $1912 depending on group size. With overnight stay, this excursion is available from $1756 - $2187.
- Elite 1 day, jungle survival expedition near Singapore $1750 plus GST per person
- $4000 plus GST per person for high end Amazing Race (foreign) or Great Canadian Race with helicopters, boats, luxury cars, horses, limousines etc.
- $13,000 plus GST per person (exculding airfare) for 8 day Japanese itinerary including stays at the top hotels and ryokans, ugraded transportation, meals, special dinner and entertainment with geishas, Kabuki, first class on shinkansen
We have other high end luxury itineraries and
we would be pleased to provide a customized quote.
|
|
|
|
|
How do we request a quote?
Before contacting us for a quote, please review our:
For serious inquiries only, you have 3 options for requesting a quote:
Please provide as much detail as possible about your requirements and including budget and number of participants. We would be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.
Serious Inquiries
We consider inquiries to be serious, if:
- approval to hold the event and select a supplier has been given by the person with signing authority
- a budget has been allocated
- your have a rough idea of how many people will be attending
- you are ready to select a supplier and in a position to make a decision within 5 - 10 business days of receiving our quote
Unless we are in transit, you can expect a response from us within 24 to 48 hours. Once we have all your information, we will prepare your proposal within 2 to 5 business days. We would appreciate the courtesy of being informed of your decision within 5 - 10 business of receiving our quote.
We will provide you with a rough idea of pricing based on recent quotes, however, effective immediately, for customized itineraries and requests for quote involving hotels, resorts, and the use of off-site venues, we require a US$500 retainer before we contact any venues on your behalf. For luxury corporate events and luxury incentive travel itineraries to Japan, the retainer will be US$1000. This will be deducted from your fees if you book your session with us.
Why is a retainer required before hotels, other venues and resources for entertainment options have been contacted?
Your time and our time is valuable. In order to do business, it is imperative that we maintain a constructive working relationship with ALL of our alliance partners. We want to ensure that companies are serious before our team and our alliance partners prepare customized options.
If you aren't in a position to select a service provider and book your retreat, team building session or event within 5 - 10 business days of receiving our quote, we invite you to explore our website. We have full information about our services and a rough idea of pricing. Please contact us only when your inquiry is serious and you are in a position to make a decision.
Thank you in advance for your understanding and cooperation.
|
|
|
|
|
How do I get permission to link to the Executive Oasis International site?
Actually, you don't need permission. Find our content to be of value? Feel free to link to our site. We will not become involved in reciprocal linking schemes. Here are some ideas:
How do I link to the Executive Oasis International site?
|
|
|
|
|
To Post Our Logo With a Link
<A HREF="http://www.executiveoasis.com">
<IMG SRC="http://www.executiveoais.com/
images/executiveoasislogosmall.gif" WIDTH="150" HEIGHT="210"
BORDER="0"></A>
For a text link:
<A HREF="http://www.executiveoasis.com/
executiveretreats.html">
Team Building</A>
<A HREF="http://www.executiveoasis.com/
incentivetravel.html">
Incentive Travel</A>
|
|
|
|
|
Executive Oasis International is a Toronto (Canada) based consulting firm with a strong network of alliance partners in the Middle East (Dubai, Oman, Egypt), Jamaica, & Asia (Singapore, Malaysia).
Bringing us to destinations outside Toronto will involve air travel but it’s worth it. Please obtain approval for our air travel expenses into your budget BEFORE requesting a quote.
Request Quote
E-mail Link for Preliminary Inquiries
Executive Retreats
Incentive Travel
Corporate Event Planning
Request Quote
|
|
