Request for Incentive Travel Quote

Before contacting us for a quote, please review our:

Terms of Quote

We provide quotes in response to all serious inquiries. Under normal circumstances, you can expect to receive your quote within 5 business days. If your requirements are specialized and involve a customized itinerary, your quote may take up to 10 business days as we will need time to contact and get a reply from venues and suppliers.

Please provide as much detail as possible about your requirements and we will be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.

If you prefer, please feel free to request a quote by e-mail.

Name & Title:*

Decision Maker:*

Decision Maker's Title:*

Company:*

Company's Web Site:

E-mail Address:*

Address:

Subject: *

Purpose of Trip: *

Preferred Dates: *

City:*

State:

Country:*

Zip:

Telephone:*

Mobile:*

Length: *

2 Nights
3 Nights

4 Nights
5 Nights

6 Nights
7 Days

Destination:

# of Passengers:

Do you require help in selecting hotels?*

Yes
No

Room Type Requested:

Single Occupancy
Double Occupancy

Approximate Budget:*

What Budget Includes:*

Ground Transportation Class:

Luxury
Regular

Class of Cuisine for Excursions:

5 Star/ Gourmet
Regular

Excursions Requested:

Desert Safari (Day)
Desert Safari (Overnight)
Dhow Dinner Cruise

City Day Tour
City Night tour
Tour of Heritage Areas

Activities Requested:

Golf
Canoeing
Abseiling
Raft Building
Horse Riding

Polo (Spectators)
Polo Clinic
Skiing
Dog Sledding
Snowshoeing

Your Stage in Decision Making Process:*

Date by Which a Decision will be Made:*

Please List Your "top" 3 Decision Making Criteria:*

Email Text:*

We Agree to Adhere to Your Terms for Quote *

Terms for Quote:

Executive Oasis International pledges to provide you and your team with high quality service and a memorable experience that meets your objectives and budget. We will provide you with an accurate and timely quote that meets your objectives and budget.

In exchange, by requesting this quote we are indicating that:

• this is a serious inquiry and we have definitely decided to proceed with this event or this service
• we have a clear decision making process and criteria
• a budget has been allocated for this service or event
• we understand that your payment terms are:
  • 100% airfare and travel expenses including insurance, round trip transfers to the Toronto airport, transit hotels and transfers, and meals
  • 50% deposit for other fees and expenses at time of booking
  • 50% balance 6 weeks prior to departure
  • 100% at the time of booking for sessions booked less than 6 weeks prior to departure (or 1 calendar month prior to the event for domestic events)
  • 100% payment by credit card or cash for all items required at the destination at the last minute from any of our suppliers or alliance partners. NO EXCEPTIONS.
• we agree to provide a ticket or funds for any required air travel
• we understand that a business fare or economy (M, Y, or U class) fare will be required
• we realize that there is a 15% surcharge for all sessions booked and paid for with less than 1 calendar month's notice
• we will make a decision within 2 weeks of receiving your quote
• we will inform you of our decision within 2 weeks of receiving your quote
• we understand that all information submitted to you in our quote or proposal is strictly for the purpose of helping you make a decision
• we will treat your proposal as confidential and proprietary
• we agree that we won't release any of the details concerning your quotes, proposals and programme outlines to ANY third parties, suppliers, competitors, or prospective vendors without your written consent
• we understand that if we require detailed budgets, programme outlines with detailed agendas and timelines, etc. as part of the decision making process, you will be invoiced for a $1000 deposit towards your incentive travel planning fee and the information will be released upon payment
  
• deposits paid for incentive travel planning will be applied as credits to your invoice should you decide to book our other services
  
• we understand that because Executive Oasis International is not a travel agent, you don't book airline tickets, meeting venues or hotels
  
• we also understand if we decide to use your services, you would be pleased to recommend airlines, and unique venues, hotels, and resorts that we have used before and that our executive assistants can book directly or through a travel agent
  
• we agree to your guidelines re: alcohol consumption

E-Mail Requests

Please provide as much detail as possible about your requirements and we will be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.

To suggest options that meet your needs and fit your time and budget, please send the following information:

• number of participants
• demographics (positions, male/female, degree of physical fitness)
• purpose of trip (combination of business/recreation or strictly recreation)
• our programmes titles of interest to you
• requested length of session (We recommend a minimum of 3 Day. 5 - 7 days would be ideal
• requested dates (2 - 3 options)
• approximate budget per person (we want to suggest options within the scope of your budget)
• business meeting, agenda items and time required for them
• confirm that you have checked with the decision maker to ensure that there is enough room on your agenda for team building
• city for retreat

E-Mail Requests for Information About Executive Retreats

• Click to Send E-mail

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