Request For Incentive Travel Quote

We provide quotes in response to all serious inquiries. Under normal circumstances, you can expect to receive your quote within 2 - 5 business days.

If your requirements are specialized and involve a customized itinerary with many special requests, your quote may take up to 10 business days as we will need time to contact and get a reply from venues and suppliers.

Please provide as much detail as possible about your requirements and we will be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.

If you are not ready to proceed with a booking,
please submit a preliminary inquiry.

Outline

• Requesting a Quote
• Preliminary Inquiries
• RFQ On-Line Form

• E-Mail RFQs
• Other
  (including requests from prospective suppliers)

Requesting a Quote

For Serious Inquiries Only

Important: If you are not ready to select a supplier and make a booking, please use Contacts For Preliminary Inquiries

We would be pleased to handle your inquiry, check availability of dates and venues and send a proposal if:

• a budget has been allocated
• you are certain about your numbers
• you are DEFINITELY ready to select and book a service provider within 5 - 10 business days of receiving our quote

Effective immediately, we require a US$500 retainer before we contact any hotels, resorts, or other venues on your behalf. This will be deducted from your fees if you book your incentive with us. [Why?]

Before requesting a quote, please review our:

Terms of Quote.

It would be our pleasure to accept your request for quote via;

• RFQ On-Line Form for Incentive Travel
• RFQ On-Line Form for Executive Retreats and Team Building
• E-mail Request for Quote.
• Telephone: 1 (905) 727-7227

Please provide as much detail as possible about your requirements and including budget and number of participants. We would be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.

Unless we are in-transit, you can expect a quote from us within 1 - 5 business days. We would appreciate the courtesy of being informed of your decision within 5 business of receiving our quote.

Incentive Travel Request for Quote Form

It will take no more than 2 minutes to fill in this form.

This may seem like a lot of information but providing it will
save you time and help us suggest the best options to meet your needs.

Terms for Quote:

Executive Oasis International pledges to provide you and your team with high quality service and a memorable experience that meets your objectives and budget. We will provide you with an accurate and timely quote that meets your objectives and budget.

In exchange, by requesting this quote we are indicating that:

• this is a serious inquiry and we have definitely decided to proceed with this event or this service
• we have a clear decision making process and criteria
• a budget has been allocated for this service or event
• we understand that your payment terms are:
  • 100% airfare and travel expenses including insurance, round trip transfers to the Toronto airport, transit hotels and transfers, and meals
  • 60% deposit for other fees and expenses at time of booking
  • Balance (40% minus retainer) 6 weeks prior to departure
  • 100% at the time of booking for sessions booked less than 6 weeks prior to departure (or 1 calendar month prior to the event for domestic events)
  • 100% payment by credit card or cash for all items required at the destination at the last minute from any of our suppliers or alliance partners. NO EXCEPTIONS.
• we agree to provide a ticket or funds for any required air travel
• we understand that a business fare or economy (M, Y, or U class) fare will be required
• we realize that there is a 15% surcharge for all sessions booked and paid for with less than 1 calendar month's notice
• we will make a decision within 2 weeks of receiving your quote
• we will inform you of our decision within 2 weeks of receiving your quote
• we understand that all information submitted to you in our quote or proposal is strictly for the purpose of helping you make a decision
• we will treat your proposal as confidential and proprietary
• we agree that we won't release any of the details concerning your quotes, proposals and programme outlines to ANY third parties, suppliers, competitors, or prospective vendors without your written consent
• we understand that if we require detailed budgets, programme outlines with detailed agendas and timelines, etc. as part of the decision making process, you will be invoiced for a $1000 deposit towards your incentive travel planning fee and the information will be released upon payment
  
• except for groups of 20 participants or less that are booking services that are strictly recreational, deposits paid for incentive travel planning will be applied as credits to your invoice should you decide to book our other services
  
• we understand that because Executive Oasis International is not a travel agent, you don't book airline tickets, meeting venues or hotels
  
• we also understand if we decide to use your services, you would be pleased to recommend airlines, and unique venues, hotels, and resorts that we have used before and that our executive assistants can book directly or through a travel agent
  
• we agree to your guidelines re: alcohol consumption

E-Mail Requests for Incentive Travel Quote

Please provide as much detail as possible about your requirements and we will be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.

To suggest options that meet your needs and fit your time and budget, please cut and paste the following information into your e-mail:

• city for incentive
• number of participants
• room category (e.g. 5 star)
• double or single occupancy
• demographics (positions, male/female, degree of physical fitness)
• purpose of trip (combination of business/recreation or strictly recreational incentive)
• requested length of session (We recommend a minimum of 3 Day. 5 - 7 days would be ideal
• requested dates (2 - 3 options)
• approximate budget per person (we want to suggest options within the scope of your budget)
• business meeting, agenda items and time required for them
• if you are interested in team building as part of your itinerary, please list our programmes titles of interest to you
• confirm that you have checked with the decision maker and there there is enough room on your agenda for team building

Effective immediately, we require a US$500 retainer before we contact any hotels, resorts, or other venues on your behalf. Except for groups of 20 particpants or less that are booking services that are strictly recreational, this will be deducted from your fees if you book your incentive with us.

Click to Send E-mail

Preliminary Inquiries

If you aren't ready to book a service provider, please note that preliminary inquiries are handled only by E-mail . We will reply to you promptly and we would be pleased to suggest some options and provide a rough idea of costs.

Other E-mail Inquiries

• Preliminary Inquiries
• Personal for Anne Thornley-Brown
• Inquiries about Employment
• All Other Inquiries